Your Programs Run
Themselves
AI coordinates volunteers, manages schedules, sends reminders, and tracks everything—while certified experts ensure quality and handle exceptions.
Coordinators Are Drowning in Admin Work
Your team spends more time on scheduling and emails than on mission-critical work.
One AI. Multiple Coordinator Roles.
Whether you need a program coordinator, volunteer coordinator, or event coordinator—our AI handles it.
Program Coordinator
- • Participant scheduling & reminders
- • Session logistics coordination
- • Progress tracking & reporting
- • Stakeholder communications
Volunteer Coordinator
- • Shift scheduling & confirmations
- • Automated reminder sequences
- • Hour tracking & reporting
- • Thank you & appreciation messages
Event Coordinator
- • Registration management
- • Attendee communications
- • Vendor coordination
- • Post-event follow-up sequences
AI Coordinates. Experts Supervise.
Your AI coordinator handles the repetitive work. Certified experts ensure nothing falls through the cracks.
- Schedules volunteers & participants
Matches availability, sends confirmations, handles changes
- Sends reminder sequences
7-day, 1-day, and day-of reminders via email and text
- Tracks hours & attendance
Automatic check-in/out, generates reports for grants
- Updates CRM automatically
Salesforce, Bloomerang, Little Green Light integration
- Handles routine inquiries
"What time is the event?" "Where do I park?"
- Sends thank you messages
Personalized appreciation after every volunteer shift
- Handle sensitive situations
Volunteer conflicts, participant concerns, escalations
- Weekly coordination reviews
Ensure no one falls through the cracks
- Program quality audits
Monthly reviews of participant satisfaction
- Update workflows & templates
Keep communications fresh and relevant
- Grant reporting support
Help compile data for funder reports
- Train the AI
Continuous improvement based on real interactions
How It Works
Go live in days. No complex setup required.
Connect
Link your calendar, CRM, and email
Configure
Set up programs, shifts, and workflows
Coordinate
AI handles scheduling and communications
Track
Hours, attendance, and outcomes logged
Review
Experts ensure quality weekly
Perfect For
Compare Your Options
See why AI coordination beats the alternatives.
| Hire Coordinator | Do It Yourself | VivaStaff | |
|---|---|---|---|
| Cost | $45-55K/year | Your time | Coming soon |
| Availability | 40 hrs/week | When you can | 24/7/365 |
| Never forgets follow-ups | Sometimes | Often missed | Always |
| Turnover risk | High (53%) | N/A | Never quits |
| Expert supervision | You manage | None | Included |
Non-profit? First 20 organizations get free access. Get free access
Stop Drowning in Admin Work
Join the waitlist for AI coordination with expert supervision. Perfect for nonprofits and mission-driven organizations.